Meetings of the Joint Committee Clause Examples
The 'Meetings of the Joint Committee' clause defines the procedures and requirements for convening and conducting meetings of a joint committee established under an agreement. It typically outlines how often meetings should occur, who may call a meeting, the notice period required, quorum requirements, and how decisions are to be made or recorded. For example, it may specify that meetings must be held quarterly, require at least seven days' notice, and that a majority of members must be present to make decisions. This clause ensures that the joint committee operates in an organized and transparent manner, facilitating effective collaboration and decision-making between the parties.
Meetings of the Joint Committee. 7.1 The first meeting of the Joint Committee shall be convened by the Clerk.
7.2 The Joint Committee shall hold an Annual Meeting before the end of June in each year.
7.3 Other than the Annual Meeting, meetings shall be held at such places and on such dates and at such times as the Joint Committee may decide from time to time save that meetings shall be held not less than quarterly.
7.4 Ordinary meetings and Annual Meetings of the Joint Committee shall be convened by the Clerk who shall deliver notice thereof to each member at least five clear days before the date of the meeting.
7.5 With the notice referred to in paragraph 7.4 the Clerk shall send a copy of the agenda for the meeting which shall include: - provision for the declaration of personal and prejudicial interests by Members for the purposes of the Code of Conduct issued under Section 50 Local Government Xxx 0000. - all items of business which have been, or are deemed to have been, referred to the Joint Committee by a Council resolution of either Authority. - all reports submitted by any officer of either Authority; and - any item of business directed to be included by the person appointed to preside at the meeting.
7.6 A quorum of four members must be present to constitute a meeting Provided that there is at least one member present from each Authority.
7.7 The Chair and two members of the Joint Committee may at any time by notice specifying the business to be transacted and sent to the Clerk require a Special Meeting of the Joint Committee to be convened and the Clerk shall accordingly convene a special meeting which shall be held within thirty clear days of receipt by the Clerk of the said notice.
7.8 The Clerk shall give Members of the Joint Committee at least five clear days notice of the Special Meeting and such notice shall specify the business proposed to be transacted.
7.9 No business shall be transacted at a Special Meeting other than that specified in the notice sent to the Clerk and referred to in paragraph 7.7 above.
Meetings of the Joint Committee. J1. The Joint Committee shall in every year hold an annual meeting with the first meeting held after 31st May in any year being the annual meeting. At the annual meeting, ordinary meetings shall be scheduled for the ensuing year.
Meetings of the Joint Committee. 5.3.1 The Joint Committee will meet at least four times in every municipal year. The 2007-2008 meetings are scheduled for: June 2007; October 2007; January 2008; and March 2008. These timed meetings are designed to: allow budget proposals for the joint museum service to be fitted in the annual budget setting processes for both organisations, with a draft budget presented in October and the final budget agreed in January; allow forward plans to be approved in March; and to fit around the May elections. This does not preclude other meetings being held throughout the year as required.
5.3.2 At each Annual General Meeting the Committee shall determine and approve the programme of meetings to take place over the following year.
5.3.3 The Chairman may call other meetings as necessary in addition to those set out in the schedule of meetings approved at the relevant Annual General Meeting provided each Partner Authority approves the date and time of any such additional meetings.
5.3.4 The Chairman may cancel / rearrange a meeting if there is insufficient business to justify this being held or if other circumstances make it appropriate for this to be held at a different date/time, provided each Partner Authority agrees to the cancellation of any meeting and approves the date and time of any rearranged meeting.
5.3.5 The first meeting of the Committee on or after 1 June in any year shall be the Annual General Meeting at which the Chairman, Vice-Chairman and any Sub-Committee s of the Committee shall be appointed, but nothing in this paragraph prevents the Committee establishing a Sub- Committee at any other time.
5.3.6 The Committee shall appoint the posts of Chairman and Vice-Chairman of the Committee each year at the Annual General Meeting.
5.3.7 The quorum for a valid meeting of the Committee shall be three.
5.3.8 The chair of the Committee will be alternated between both Partner Authorities. In the second and subsequent years of the Committee’s operation the Chairman shall be a Committee Member appointed by a different Partner Authority from the previous year’s Chairman.
5.3.9 The meetings of the Joint Committee will alternate between venues in Colchester and Ipswich, and so if one is held in Colchester then the next will be held in Ipswich.
5.3.10 A printed copy of the summons, the agenda for each meeting, any relevant reports and the minutes of the previous meeting shall be despatched by the Clerk of the Committee, at least five (5) clear days before such meet...
Meetings of the Joint Committee. 7.1 The Joint Committee shall hold an Annual Meeting which will normally be before the end of June in each year.
7.2 Other than the Annual Meeting, meetings shall be held at such places and on such dates and at such times as the Joint Committee may decide from time to time save that meetings shall be held not less than quarterly.
7.3 Ordinary meetings and Annual Meetings of the Joint Committee shall be convened by the Clerk who shall deliver notice thereof to each member and observer at least five clear days before the date of the meeting (provided that failure to serve such notice on any member shall not affect the validity of the meeting).
7.4 With the notice referred to in Paragraph 7.3 the Clerk shall send a copy of the agenda for the meeting which shall include:
7.4.1 Provision for the declaration of disclosable pecuniary interests by members and observers;
7.4.2 All items of business which have been, or are deemed to have been, referred to the Joint Committee by a Scrutiny Committee, the Cabinet an ordinary committee (in the case of Newark and Sherwood District Council) or a Council Resolution of any Authority;
7.4.3 All reports submitted by any officer of any of the Authorities; and
Meetings of the Joint Committee. 5.1 The Joint Committee shall hold four meetings at least in every year for the transaction of general business and may hold such other meetings including a visit to the Crematorium premises at such intervals as it may find necessary or convenient.
5.2 The Joint Committee shall elect annually from amongst its Members a Vice Chairman and shall appoint the outgoing Vice Chairman as Chairman.
5.3 The Election of the Chairman and Vice Chairman shall be respectively the first and second business transacted at the first meeting of the Joint Committee after the First June in any year (hereinafter referred to as the Annual Meeting).
5.4 So far as it is practicable to do so the Chairmanship and Vice Chairmanship shall alternate each year between a Member of Spennymoor Town Council and a Member of Durham County Council.
5.5 The Chairman of the Joint Committee shall, unless he or she resigns or becomes disqualified continue in office until his or her successor becomes entitled to act as Chairman. The Vice Chairman of the Joint Committee shall unless he or she resigns or becomes disqualified hold office immediately after the election of the Chairman of the Joint Committee at the next meeting of the Joint Committee.
5.6 If there is equality of votes as the appointment of Chair and Vice Chair then the Chairman for the time being of that meeting shall have a second or casting vote.
Meetings of the Joint Committee. 9.3.1 The Inaugural Meeting shall take place as soon as practicable following the signing of this Agreement. The Joint Committee shall thereafter meet at intervals agreed by the Joint Committee but at least once in every Financial Year and
9.3.2 the first meeting of the Joint Committee in any Financial Year shall take place before 30th September in that year
9.3.3 the time and venue for meetings of the Joint Committee shall be determined by the Chairman.
9.3.4 the provisions of paragraph 3 of Part 1 of Schedule 12 to the 1972 Act (calling of extraordinary meetings) shall apply to this Agreement subject to the variation that references to “five members” in that paragraph shall be construed as references to “ Four Authorities”
Meetings of the Joint Committee. Meetings of the Joint Committee shall be held in public unless the Joint Committee resolves that it would not be in the public interest to permit members of the public to attend a meeting or part of a meeting. As such, the Joint Committee Chair may resolve to exclude the public from a meeting that is open to the public (whether during the whole or part of the proceedings) whenever publicity would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted or for other special reasons stated in the resolution and arising from the nature of that business or of the proceedings or for any other reason permitted by the Public Bodies (Admission to Meetings) Act 1960 as amended or succeeded from time to time.
Meetings of the Joint Committee. 6.1 Part I of Schedule 12 of the LGA 1972 shall apply to meetings of the Joint Committee.
Meetings of the Joint Committee. 1. The Joint Committee shall meet within one year of the date of entry into force of this Agreement and then every year after that, or as otherwise agreed by the Parties. Sessions of the Joint Committee shall be chaired jointly by the Parties, or as otherwise agreed by the Parties.
2. Meetings of the Joint Committee may be conducted in person or by any other means as agreed by the Parties.
3. The Parties may invite, by agreement, representatives of other relevant entities, including from the private sector, with necessary expertise relevant to the issues to be discussed, to attend meetings of the Joint Committee.
Meetings of the Joint Committee. 5.3.1 The Joint Committee will meet at least four times in each municipal year. The 2008-09 meetings are scheduled for: January 2009; and March 2009. These timed meetings are designed to allow budget proposals for the Joint Parking Service to be accommodated within the annual budget setting processes for each of the Partner Authorities with the intention of a draft budget being presented in October and the final budget being agreed in January. It will also allow forward plans to be approved in March; and to fit around the May elections. This does not preclude other meetings being held throughout the year as required.
5.3.2 The first meeting of the Joint Committee on or after 1 June in any year shall be the Annual General Meeting at which the Chairman, Vice- Chairman and any Sub-Committees of the Joint Committee shall be appointed, but nothing in this paragraph prevents the Joint Committee establishing a Sub-Committee at any other time.
5.3.3 The quorum for a valid meeting of the Joint Committee shall be three members at least one of whom must be from each Partner Authority.